How to write an email asking for a job vacancy? This question wanders our minds while applying for any job. 

Although many employers require you to apply for a job with the applicant’s tracking software, it is still prevalent to send a job application email instead. And when you send this email, your voice would have been better – ‘with your foot in the door,’ after all, and you get one chance to make a first impression.

HR professionals and hiring managers are often surrounded by emails, so those who fail to get immediate attention may be ignored. To ensure that your job application email receives a response, follow the dos and don’ts.


What to include:

It’s essential to understand what a hiring manager wants and what it looks like in a particular job email. The primary purpose of writing a job application email is to inform the hiring manager of some of the essential things, which should be part of your job email:

  • You intend to write to them.
  • The job you are applying for.
  • Do you meet the eligibility criteria shared by employers, such as qualifications, skills, etc.
  • How the recipient can contact you.
  • Attention: An incorrectly written job application email will never convince an employer to open any of your attachments (CV)!



1. Find your goal

Before writing an email, ask yourself what you want the recipient to do after reading it. Once you have determined your email’s purpose, you can confirm that everything you include in your message supports this action. For example, if you want the recipient to review the report you attached, let them know the report, why you need to update it, what kind of feedback you need and when you need the job completed.


2. Think About Your Audience

When writing an email message, make sure your tone matches your audience. For example, if you email a business manager, you have never met, keep the email cool and free of any jokes or irregularities. On the other hand, if you email your coworker with whom you have a good relationship, you might use a more casual, friendly approach.


3. Keep it short

Your audience may have less time to read through your email, making it as straightforward as possible without leaving out essential details. Try not to look at too many topics at once because this can make your message longer, more challenging to read, and harder to do. When editing your email, remove any information that does not match the topic you are talking about. Use short, simple sentences by removing complete words and external communication. This will make your note quicker and easier to read.


4. Check your email

Error email shows diligence and professionalism. Before sending an email, take a moment to check for spelling, grammar, or syntax errors. Also, double-check to make sure you include any attachments you might be referring to in your message. If it is an essential email for sensitive participants, you can ask your direct manager or trusted colleague to read it before sending it.


5. Use appropriate behavior

Include polite greetings and closes to sound friendly and respectful. Also, consider the recipient and their time. For example, unless it is an emergency, avoid sending an e-mail asking for something after hours or while they are on vacation.


6. Remember to follow

Most people get many emails a day, so they can miss or forget to reply to your message. If the recipient did not respond within two working days, consider accessing back with a friendly tracking email.

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So, these were a few tips to write an outstanding email for a job. Good luck!

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